Position summary :
The Facilities Management Analyst will oversee a broad range of activities for FM. This position reports to the Senior Manager, Real Estate and Facility Management, APAC, leads small projects, conducts analysis, and, drives optimization opportunities in the FM function.
Principal Accountabilities :
Key accountabilities include :
Significantly participate in the management of the daily operation of APAC Facilities portfolio
Lead small projects and manage vendor and contractor relationships as directed
Be the departmental subject matter expert in requisitioning and processing of invoices. Train and otherwise support building capability of other team members in this skill area.
Oversee all K-C Managed FM contracts / service agreements outside the scope of Integrated Facilities Management (IFM) Solution.
On an ongoing basis, develop, implement and oversee audit services of outsourced supplier in regulatory areas safe disposal of all regulated waste material for APAC sites;
Engineering Service Compliance and Procure-to-Pay process performed by IFM Provider.
Provide analysis and advanced-level project coordination, highly specialized operational support to Facilities Management and client base to meet organizational and business unit needs.
Areas of focus and expertise include financial / asset management, internal control, communications, website / SharePoint site content, training, process / technology, Lean activities, performance measurement, procurement, vendor administration, client support, personnel administration, general administration, and special projects as assigned.
Manage FM Communications to APAC administrative sites as needed, including drafting, editing, proof reading & sending emails.
Also includes providing direction to our IFM solutions partner on appropriate messaging.
APAC Administrative & Mill Sites
Key Attributes :
Ability to multitask on a variety of projects, balance workload and prioritize multiple tasks simultaneously & be highly organized
Must be able to work independently and exercise discretion competently with little direct supervision and carry out expectations of role with proficiency.
Incumbent must possess excellent communication and interpersonal skills and be able to effectively communicate and influence change at various levels in the organization.
Flexibility and the ability to adapt to constant work transitions with little or no notice
Able to quickly make decisions under circumstances with little information provided and in situations where an expert opinion is required.
Ability to demonstrate a cooperative and collaborative work style and a team-oriented perspective.
Position Requirements / Minimum experience :
Bachelor’s degree preferred in a business related field of study, combined with 3-5 years of prior relevant experience.
Minimum requirements that may be considered are an Associate’s degree in a business related field with a minimum of 6 to 8 years of experience in a similar business environment or job function.
Expert level of proficiency in Microsoft Office. Expertise in SAP software strongly preferred.
Requires flexibility, ability to multi-task and effective project management skills.
Strong communication skills are essential, including ability to interface with various levels, develop and present thoughtful recommendations, and influence strategic departmental direction.
Prior experience in Facilities Management, along with general facilities work, maintenance, logistics and repair preferred.
Past experience working with Kimberly-Clark highly preferred.