Work closely with Global Document Control Charter, participate in discussions of business requirements and assist in deployment of new Document Control System (Opentext ECM).
System owner for Opentext ECM system in APAC region. Responsible to administrate, control, troubleshoot and conduct superusers and end-user trainings.
Monitor, supervise and co-ordinate the Project Document Control Group. Develop personal growth opportunities.
Assist in setup of the EDMS in line with client and project requirements.
Develop and implement the project document control procedures and work instructions.
Setup the project document control hard copy filing system and develop related procedures and work instructions.
Provide guidance to the document control on the day to day workflows.
Setup processes and procedures to ensure the efficient data flow into and out of the document control department and monitor performance of the group.
Regularly audit and monitor document control data to ensure the data attributes are being captured correctly to provide effective project reporting and to meet meta data handover requirements.
Ensure the document controllers are adequately trained in the efficient and effective use of Document Control Systems and supporting applications.
Liaise with the Project Manager on system development issues and support.
Facilitate handover of document control documentation as required in Project Procedures.
Manage the electronic transfer of documents and data to internal and external clients, including (if required) posting of documentation to vendor portal or other method of distribution as part of the procurement and construction tendering processes.
Setup processes to organize, track and expedite reprographic services as required.
ADDITIONAL INFORMATION : This role open to local candidates only.